BP Americas, Inc. Development Administrative Assistant in Denver, Colorado
Development Administrative Assistant
The Development Administrative Assistant (DAA) will support the Vice President of Eagle Ford Development to whom the incumbent will directly report. The DAA will also be asked to assist the management team(s) reporting under the VP.
The DAA must have the ability to work independently on projects, from conception to completion and must be able to thrive is a busy, time sensitive environment while excelling in a wide variety of activities and confidential matters. The ideal candidate will have the ability to exercise good judgment in a variety of situations with strong written and verbal communication, administrative and organizational skills. The candidate must be able to work collaboratively, have a very high attention to detail, and have excellent social skills to effectively facilitate the role.
United States - Colorado - Denver
Is this a part time position?:
Complete a variety of administrative tasks including: managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that often is confidential; arranging complex and detailed travel plans, itineraries and agenda that can be required with little-to-no notice.
Plan, coordinate, and ensure the leaders’ schedules are coordinated, followed, and respected.
Research, prioritize, and follow up on incoming issues and concerns that need to be addressed; determine appropriate form of response.
Provide a bridge for smooth communication; including responding to incoming/outgoing calls, emails and correspondence in reasonable time.
Provide notice and of upcoming commitments and responsibilities; follow up appropriately to help assure that commitments are met.
Build relationships with other administrative assistants, as well as employees throughout the organization crucial to the success of the business.
Work collaboratively with other leadership assistants to assure business needs are met across the leadership team. Build a One Team approach to responding to the needs across the leadership team.
Prioritize conflicting needs; handle matters expeditiously & proactively; follow through on projects to successful completion often with deadline pressures.
Organize reports and data files to avoid any inconvenience in daily business matters.
Arrange and coordinate meetings onsite and offsite. Support preparations for visitors; coordinate with hospitality representatives on meeting needs.
Be available to support members of the leaders’ teams as needs arise and circumstances warrant.
Complete other duties in support of L48 success as assigned and as arise.
Develop and execute new ways of digitizing or automating activities within the executive suite; share learnings and adopt leading practices from others.
- Bachelor’s degree required.
Desirable criteria and qualifications:
Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders.
Expert level written and verbal communication skills.
Demonstrated proactive approaches to problem solving with strong decision-making capability.
Numerate with strong analytical ability.
Responsive to leaders when major and minor issues arise.
Highly resourceful team-player with ability to be extremely effective independently.
Proven ability to handle confidential information and material with discretion, be adaptable to various competing demands and demonstrate the highest level of professionalism.
Demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker who actively seeks opportunities and solutions.
We are a global energy business involved in every aspect of the energy system. We have 75,000 employees in 80 countries, working towards delivering light, heat and mobility to millions of people, every day. We are one of the very few companies equipped to solve some of the big complex challenges that matter for the future. We have a real contribution to make to the world's ambition of a low carbon future. Join us, and be part of what we can accomplish together.
Application close date:
United States - Colorado
If you are selected for a position in the United States, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test (and alcohol screening/medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process. The drug screen requires a hair test for which BP must be able to obtain a sufficient hair sample for analysis (4 cm/1 ½” scalp, or > 2 cm/¾” body – arms & armpits/legs/chest)
As part of our dedication to the diversity of our workforce, BP is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us or have one of your representatives contact us at BPUSApplicationAssis@bp.com or by telephone at 281.366.1999.
Read the Equal Employment Opportunity is the Law poster and the poster supplement - for more information about Equal Employment Opportunities. ( Spanish version )
BP is an equal employment opportunity and affirmative action employer. View our policy statement .
Essential experience and job requirements:
· 5+ years of experience supporting executives, Oil & Gas industry experience preferred.
· Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Office 365, Surface Pro, Adobe Acrobat, iPhone, iCloud application, travel scheduling, etc.
Other Requirements (eg Travel, Location):
There are no additional requirements. No travel required.
If you are applying for a position in the United States, you must be at least 18 years of age, legally authorized to work in the United States; and not require sponsorship for employment visa status (e.g., TN, H1B status), now or in the future.